Memphis LIGHT, GAS & WATER DIVISION
OFFICIAL MINUTES
Meeting Time: December 17, 2009 at 3:00 P.M.

Meeting Location: Board Room, Fifth Floor,
Administration Building, Memphis, Tennessee
The meeting was called to order by Chairman Evans at 3:00 p.m.
President Collins introduced Mr. Von W. Goodloe who will become the Vice
President of Human Resources after all necessary approvals are obtained (see Item 18).
The Secretary-Treasurer called the roll. The following Board Members were
present: V. Lynn Evans, Chairman; Darrell T. Cobbins, Vice Chairman; Rick Masson; Dedrick
Brittenum, Jr.; and Steven Wishnia.
The following staff members were present: Jerry R. Collins, Jr., President and
CEO; John McCullough, Vice President, CFO and Secretary-Treasurer; Cheryl Patterson, Vice
President and General Counsel; Nick Newman, Vice President, construction and Maintenance;
Alonzo Weaver, Vice President, Engineering and Operations; Steve Day, Acting Vice President,
Human Resources; and Linda Peppers, Vice President and Chief Technology Officer.
Christopher Bieber, Vice President, Customer Care, was not present.
Commissioner Wishnia moved that after personally reading and reviewing the
typed minutes of the Memphis Light, Gas and Water Board meeting held December 3, 2009, that
they be recorded as the official record, seconded by Vice Chairman Cobbins and unanimously
carried.
MINUTES OF MEETING OF DECEMBER 17, 2009 (Continued)
117
The Secretary-Treasurer acknowledged receipt of Certified Copies of City
Council Resolutions dated December 1, 2009, Items 13 and 14, approving items approved by the
MLGW Board at its meeting held November 5, 2009 (see Minute File No. 1323); Items 15
through 52, approving items approved by the MLGW Board at its meeting held November 19,
2009 (see Minute File No. 1323); Item 53, approving payments to TCI of Alabama, LLC,
approved by the MLGW Board at its meeting held May 3, 2007 (see Minute File No. 1293); Item
61, as amended, approving MLGW Budget, approved by the MLGW Board at its meetings held
October 15, 2009 and November 5, 2009 (see Minute File Nos. 1322 and 1323); and Item 66,
ratifying the Fourth Supplemental Resolution regarding the issuance and sale of $600,000,000
Electric System Revenue Bonds (see Minute File No. 1322).
Chairman Evans stated that Service Year Awards for employees and Hero Award
winners were acknowledged at the Board luncheon prior to the meeting. Chairman Evans also
recognized Carolyn Turman as the Corporate University Best In Class (CUBIC) Award Winner.
GENERAL STATEMENTS FROM THE PUBLIC:
1. Bill Hawkins, Asst. Business Manager, IBEW Local 1288, 4000 Clearpool Cr.,
addressed the Board regarding Items 9 and 10 and MLGW Heroes.
The original of the resolutions and documents relating to each item is filed in the vault on
the fifth floor of the MLGW Administration Building, 220 South Main. The original
documents shall control in the event of any conflict between the description in these
minutes and the original documents.
CONSENT AGENDA
1. Resolution awarding Contract No. 11314, Armored Car Services, to Loomis Armored
US, Inc. in the funded amount of $432,686.80.
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
2. Resolution awarding Contract No. 11381, Janitorial Services, to Kimco Corporation, Inc.
in the funded amount of $3,650,340.00.
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
MINUTES OF MEETING OF DECEMBER 17, 2009 (Continued)
118
3. Resolution approving Change No. 4 to Contract No. 11193, Janitorial Services, with
Kimco Corporation, Inc. in the funded amount of $212,936.00. (This change renews the
contract for the third of four renewal terms, February 28, 2010 to March 1, 2011, with no
increase in rates from the previous year).
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
4. Resolution approving Change No. 4 to Contract No. 11097, Grounds and Landscaping
Services, with Environmental Landscape in the funded amount of $77,844.00. (This
change renews the contract for the fourth and final renewal term, April 5, 2010 to April 4,
2011, with no increase in rates from the previous year).
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
5. Resolution approving Change No. 3 to Contract No. 11190, Mowing – Grounds
Maintenance Well Lots, with Bean & Prince Contractors, Inc. in the funded amount of
$7,118.14. (This change renews the contract for the third of four renewal terms, May 17,
2010 to May 16, 2011, with no increase in rates from the previous year).
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
6. Resolution approving Change No. 2 to Contract No. 11258, Grounds Maintenance, with
Bean & Prince Contractors, Inc. in the funded amount of $617,752.45. (This change
renews the contract for the second of four renewal terms, May 16, 2009 to May 15, 2010,
with no increase in rates from the previous year).
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
7. Resolution approving Change No. 1 to Contract No. 11185, Environmental Consulting
Services, with Center for Toxicology and Environmental Health in the funded amount of
$175,000.00. (This change renews the contract for the first of four renewal terms,
January 1, 2010 to December 31, 2010, with no increase in rates).
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
8. Resolution approving Change No. 2 to Contract No. 11070, Utility Meter Data
Application, with Automated Energy, Inc. (AEI) in the funded amount of $36,000.00.
(This change covers a one-year extension, January 1, 2010 to December 31, 2010, to
provide the web-based meter data analysis product known as “Load Profiler” (“Meter
Intelligence”).
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
MINUTES OF MEETING OF DECEMBER 17, 2009 (Continued)
119
REGULAR AGENDA
9. Resolution approving Change No. 1 to Contract No. 11213, Metro Data Management
System, with Itron, Inc. in the funded amount of $40,200.00. (This change includes
funds for travel in the amount of $25,000.00 and additional services needed for new gas
meters in the amount of $15,200.00).
NO ACTION TAKEN
CONSENT AGENDA (Continued)
10. Resolution awarding 24-month contracts for electric meters as follows:
Landis & Gyr c/o Stuart C. Irby………………………………….$773,160.00
H D Supply Company……………………………………………. 278,375.00
Total…………………………………………………………… $1,051,535.00
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
11. Resolution approving Change No. 2 to Contract No. 11134, Integrator Service for
Arlington and Capleville LNG Plants, with Logical Systems, Inc. in the funded amount of
$15,000.00, for a new contract value of $56,550.00. (This change renews the contract for
the second of four renewal terms, January 21, 2010 to January 20, 2011, with no increase
in rates from the previous year).
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
12. Resolution approving Change No. 7 to Contract No. 10765, Private Label Service
Agreement, with Aclara Software in the funded amount of $1,803,223.00. (This change
renews the contract for the period January 1, 2010 to December 31, 2014, and also adds
My Account web tools for larger commercial customers currently not served by existing
applications as well as the customization and implementation of a web-based dashboard
tool that will enable larger commercial customers to access additional resources under
My Account. This contract will automatically be extended for an additional 12-month
period unless either party provides 30-day written notice of a desire not to extend the
term).
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
13. Resolution approving Change No. 4 to Contract No. 11109, Systems Furniture, with
Corporate Express & Staples Company in the funded amount of $249,758.00. (This
change renews the contract for the third of four renewal terms, January 1, 2010 to
December 31, 2010, with no increase in rates).
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
MINUTES OF MEETING OF DECEMBER 17, 2009 (Continued)
120
14. Resolution approving continued participation in and payment of annual membership dues
to Tennessee One-Call System, Inc. in the amount of $79,314.29.
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
15. Resolution approving payment of revised membership fees accrued in 2008 to Operations
Technology Development in the amount of $26,529.00.
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
16. Resolution removing State Street as passive, nondiscretionary Trustee of the trust for the
MLGW Deferred Compensation Plan and appointing Reliance Trust Company as
successor.
APPROVED
17. Resolution allowing downward reclassification of budgeted lines of progression and
leveling positions without Board approval. (This applies to position changes as required
to reclassify vacated positions within the current year’s budget in lines of progression and
other leveling positions to the appropriate entry position).
APPROVED
18. Resolution approving the employment of Mr. Von W. Goodloe as Vice President, Human
Resources at an annual salary of $144,019.20.
APPROVED (SUBJECT TO CITY COUNCIL APPROVAL)
19. Resolution approving Position No. 01192, Helper; Position No. 05128, Accountant II;
and Position No. 05448, Power Structures Engineer II.
APPROVED
20. Resolution acknowledging and accepting the Amendments to the 2010 MLGW Budget as
approved by the Council of the City of Memphis at their meeting held December 1, 2009.
(The Amendments are: (1). The O & M Budget will be amended to freeze the proposed
health insurance increase for those retirees living below the poverty line. The O & M
Budget will be increased by $100,000.00. (2). Position No. 2675, Job Code EE471,
Crew Leader Circuit Breaker Electrician and Position No. 2676, Job Code EE463, Circuit
Breaker Electrician Apprentice, both in Area No. 511240, will be restored to the Budget
in the amount of $108,000.00).
APPROVED
MINUTES OF MEETING OF DECEMBER 17, 2009 (Continued)
121
REGULAR AGENDA (Item 9)
It was moved by Commissioner Masson, seconded by Vice Chairman Cobbins and
unanimously carried that Item 9 of the Consent Agenda be moved to the Regular Agenda.
MOTION TO APPROVE ITEM 9: None
Due to the lack of a motion to approve Item 9, no action was taken.
ROLL CALL CONSENT AGENDA, AS AMENDED (Items 1 through 8 and 10 through
20)
MOTION: Commissioner Wishnia
SECOND: Commissioner Brittenum
AYES: Commissioner Masson, Commissioner Wishnia, Commissioner Brittenum,
Vice Chairman Cobbins and Chairman Evans
CONSENT AGENDA APPROVED, AS AMENDED
APPROVAL OF MINUTES OF ITEM 20 OF TODAY’S AGENDA
It was moved by Commissioner Masson, seconded by Vice Chairman Cobbins and
unanimously carried that the Minutes of Item 20 of today’s agenda be and are hereby approved.
OTHER BUSINESS:
On behalf of the Board of Light, Gas and Water Commissioners, Vice Chairman Cobbins
presented a token of appreciation to Chairman Evans for her service and leadership as Chairman
of the Board.
On behalf of MLGW, President Collins presented Chairman Evans and former Chairman
Rick Masson a token of appreciation for their service and leadership as Chairman of the Board.
Chairman Evans thanked everyone and officially passed the chairmanship to
Commissioner Cobbins and new Vice Chairman Dedrick Brittenum, Jr.
MINUTES OF MEETING OF DECEMBER 17, 2009 (Continued)
122
There being no further business, the meeting was adjourned at 3:35 p.m.
SEE MINUTE FILE NO. 1324.
Secretary-Treasurer